New employees are provided with their Carnegie Account as part of our onboarding process, although their supervisor may request that the account be provided ahead of time to enable a more seamless entry into Carnegie. Collaborators are provided with a Carnegie Account upon request from a current employee.
For the creation of an account for a future employee, or creating accounts for collaborators, any current employ can use the New Account form.
When an employee leaves Carnegie, or the collaboration between Carnegie and a collaborator comes to an end, their Carnegie Account is closed on a schedule. Closed accounts enter a "suspended" or "disabled" state, and data associated with the account is retained and archived. Accounts are never deleted. Carnegie's sponsorship of Stanford Accounts are terminated at the same as the closure of the Carnegie Account. The schedule for account closure depends on the individual's affiliation with Carnegie:
- Employee: 4 month grace period
- Collaborator: Immediately
Account Extension and Reactivation
When an employee leaves Carnegie but will continue to collaborate, their supervisor may extended the account by submitting an Account Extension form to enable the ongoing collaboration. Should a former employee or collaborator reestablish an affiliation with Carnegie, their original account will be reactivated. Either the New Account or Account Extension forms can be used to reactivate an existing account.